Deadline for Submissions is September 22, 2025
CREATIVITY AND ENGAGEMENT IN PATIENT RECRUITMENT AND RETENTION COMMUNICATIONS
WHAT IS IT?
Now in its 10th year, the Participant Engagement Award (PEA) recognizes innovation and change in how the industry communicates with participants in the fields of recruitment and retention in clinical trials. PEA embodies the values and personal accomplishments of Jerry Matczak, who sadly passed away soon after receiving the inaugural 2017 award. We dedicate this award to Jerry in the hope that it will serve as a reminder of his ideals and accomplishments. SCOPE’s 2026 Participant Engagement Award program is brought to you by Cambridge Healthtech Institute (CHI)’s SCOPE.
This exciting competition will bring awareness to you and your company for excellent and engaging work.
HOW DOES IT WORK?
We welcome submissions from all facets of the industry, including Sponsors, Sites, CROs, Patient Groups, Agencies, and Start-Ups, and invite you to submit your best work in the Patient Recruitment and Retention communications field by September 22, 2025. .
- Each submission will be reviewed and rated for creativity, innovation, regulatory and legal compliance, and the ability to improve access, awareness, and participation in clinical trials.
- Prior to SCOPE in February, Finalists will be invited to submit a 3-minute video showcasing their work.
- The video presentation, on-stage discussion and judging will occur LIVE in-person at SCOPE taking place February 2-5, 2026, in Orlando, Florida.
HOW TO WIN?
Your submission must truly be designed to engage potential, current, or alumni study participants and/or their influencers and show marked improvements in the status quo.
- We are not looking for: tip sheets, guidance documents, promotional “brochure-ware” or rewritten press releases
- We are looking for: submissions based in education, recruitment, awareness and beyond. This can be anything from an interactive tool to a Superbowl Television commercial. The world is your pallet ... find your medium and your muse.
Helpful questions to address in your submission:
- How did you engage clinical trial participants in a novel and innovative way?
- How did this benefit the clinical trial ecosystem?
- How did you measure the success of your efforts?
Judges are looking for innovation, creativity and messaging while meeting industry standards and compliance rules.
Deadline for Submissions is September 22, 2025
SAMPLE SUBMISSION FORM WITH ENTRY TIPS
SAMPLE SUBMISSION FORM WITH ENTRY TIPS
Team Name
- Does your team reflect more than one company or a partnership? Please list it here.
Company
- Please list your company name
Telephone Number
- Please list a good contact number
Email
- Please list a good contact email
Proposal Title
- Give your submission a descriptive title
Describe your idea: 3-5 Sentence Summary
- This is your “elevator pitch”- an opportunity to briefly describe your idea to the judges
Why your proposal should be considered?
- Describe the communication challenge addressed and its importance
- Highlight success stories - Be a storyteller
- List relevant technologies/products used on the project
- Don’t forget to integrate both technology (product) features and project results
What impact does your idea have on the target?
- How is your unique communication intended to affect the study participant?
- Explain broader impact on the community/ industry
What results do you have/expect?
- Clearly identify key results/benefits and if possible quantify the ROI associated with the project (e.g. man-hours or $ saved; new capabilities)
Short Bio:
- Bio may be used in print material if proposal is accepted
- Please keep this to 200 words or less
- If multiple people are collaborating on a team, you may submit a team summary in lieu of a bio
Please provide a link to a sample of your work
- You may upload any type of document with your submission that shows an example of your work and supports your submission
- Results that can be quantified (charts, graphs) are an excellent addition to your submission
Must be in attendance to win.
All entrants receive a 20% discount off registration. Enter PEA25 discount code in the online registration form for this discount.
Note: We are currently seeking potential scholarships and support for patients and patient advocates.
Note:
This discount is non-transferable and cannot be used in conjunction with any other offer or discount for this event.
Authorization
Upon Submission of this nomination, you grant CHI the use of any photos, video, or audio to be used for promotional purposes. A minimal number of entries will be required for a winner to be named, please follow #SCOPEsummit #BeLikeJerry for updates. Entries received after the deadline will not be guaranteed for consideration.
EVENT HOSTS & JUDGES
Micah Lieberman, Executive
Director, Conferences, Cambridge Healthtech Institute (CHI)
David Sall, President & CEO, Patient
Enrollment Advisors; Co-Creator of the SCOPE Participant Engagement Award
Kelly McKee, Head of Innovative Patient Recruitment, Evinova; Co-Creator of the SCOPE Participant Engagement Award
Mark Evans, Managing Director, Faze
Samantha Rogers, Director, Patient Engagement & Patient-Centered Innovation, Raven (RA Ventures)